Anywhere that you see the coins icon will take you to record a payment for that booking. This is included on the chart, the bookings screen and the customers ledger among other places.
Recording Manual Payments in GemaPark
If you collect a payment outside the system, e.g. by BACs or Cash or an offline PDQ, you will need to add an entry to the ledger to tally the booking up.
Payment Type:
Your options here are deposit / part payment / balance.
You should select whatever type you are processing.
Payment Method:
There are lots of options in here, for example, cash, cheque, credit card etc.
You should select whatever method you used.
Banking Date:
This should be chosen as the date you collected the money, i.e. yesterdays date or todays date.
Amount:
This will change depending on the status of the booking.
If no money has been paid it defaults to the deposit amount.
If the deposit has been paid it defaults to the outstanding balance amount.
You can change this to be whatever you need it to be.
Description:
This can be a short description of the payment, or left blank.
If you are entering a payment that failed to record in GemaPark you could enter the transaction ID for reporting purposes.
When complete, click “save” and this will manually add your entry to the ledger and balance the account up.
Taking Card Payment through GemaPark back office (MOTO Payments)
If your merchant account supports moto payments the ‘Card Payment’ button is include on the payment screen. After completing the screen click this button instead of the save button. This takes you to another screen to actually take a card payment.
When you press card payments you are taken to a MOTO screen with fields to enter the customers card details.
If you have authority to reuse a previous card used on this booking you will be able to pick it from the drop down. Otherwise you can enter the card details on this screen.
Having entered the card press take payment.
The system will process the payment, update the ledger and navigate you to the documents screen to send any payment emails required.
Note repeat use of previous cards is only included in the Stripe Connect and Clover integrations and is required to be preset up on the account. GemaPark does not store any card data, this is all implemented using tokenisation from the payment gateways.
