Taking & Recording Payments
Recording payments can take place in various ways. Anywhere that you see the coins icon this will take you to record a payment for that booking.
Taking Manual Payments in GemaPark
If you collect a payment via bacs, or a payment hasn’t been added to the ledger for some reason you will need to add this entry to the ledger to tally the booking up.
Payment Type:
Your options here are deposit / part payment / balance.
You should select whatever type you are processing.
Payment Method:
There are lots of options in here, for example, cash, cheque, credit card etc.
You should select whatever method you used.
Banking Date:
This should be chosen as the date you collected the money, i.e. yesterdays date or todays date.
Amount:
This will change depending on the status of the booking.
If no money has been paid it defaults to the deposit amount.
If the deposit has been paid it defaults to the outstanding balance amount.
You can change this to be whatever you need it to be.
Description:
This can be a short description of the payment, or left blank.
If you are entering a payment that failed to record in GemaPark you could enter the transaction ID for reporting purposes.
When complete, click “save” and this will manually add your entry to the ledger and balance the account up.
Taking MOTO Payments in GemaPark
If your merchant account supports moto payments you can click the ‘Card Payment’ button from this screen to process a payment directly.
When you press card payments you are taken to a MOTO screen with fields to enter the customers card details.
Complete these fields with the card info and press take payment.
The system will process the payment, update the ledger and navigate you to the documents screen to send any payment emails required.
